Note: Make sure you are logged in and in the correct event
For optional activities more fields are available than for other types of activities. In this article the exclusivity tag and the product dependency are explained. How you can require participants to choose one of the optional activities is also shown. The field dependencies are explained in another article.
Go to your activities and add an activity.
Select type: optional. Optional means that it can be chosen by the participants, therefore it shows up in the registration form. This is also part of a participant's personal program.
Select a product in product dependency. You can make an activity dependent on a product.
In the registration form, only if a person pays for a workshop, you allow him to choose the workshop for example.
You can also choose an exclusivity tag, which you use in two or more activities. For example, if you give the same workshop at two different time slots, a person should not be able to go here twice.
This exclusivity tag can be any tag. You decide the name of the tag yourself. As long as two or more activities have the same tag the exclusivity will work.
NOTE: Exclusivity tag does not work when you limit the capacity of your activity.
Note! This means that you have to add the exclusivity tags to both activities.
If you add the exclusivity tag to your activities the preview in the registration form will show the following: if you choose one workshop, the other will disappear.
Image 1: 2 Workshops shown
Image 2: Participant chose 1st workshop.
Image 3: Participant chose 2nd workshop.
You could also make an optional activity required to fill in. This happens in the registration form. In this case participants need to choose one of the, for example, workshops you offer.
Note! Making the activities field required means that everyone, using this registration form, always has to choose an activity. If you, for example, have a participant type (using the field dependencies) that does not have to choose any of the activities, you need to make a separate registration form for this type.
If you combine all these features together you get that someone needs to buy a product to be able to choose one of the (required) activities.
Image 1: Participant have not chosen a product, programme not shown yet.
Image 2: Participant has chosen a product, programme shown.
Step 9. Showing description of optional activities within the registration form.
1. Make sure you have description written for your optional activities.
2. Edit your registration form, and look up the "activities" field.
3. Click on the edit icon and select from the dropdown "Show Description"
Image : Edit field setting and choose "Show Description".
4. Save, and make sure to also save form.
5. When your participant ticked any of your optional activity, the description will be visible beneath the selected optional activity.
Image : Selected optional activity shows the description beneath the selection.
IMPORTANT When the participant opens the registration form, she/he has 60min to finish the registration. In case many participants open the session in the same time frame, it can lead to an overflow of the registered activities (even if maximum capacity / waiting list is set). If your activities are very limited in their capacity, we would advise you to close the activity registration to a slightly smaller capacity and then change back the capacity which will notify the first participant in the waiting list that the activity is available again (e.g. capacity of the activity to 5 when 6 can register)