Note: Make sure you are logged in and in the correct event
This article explains how the check-in app works.
Step 1. Registered participants
Add participants to your event and make sure they are registered. By default only registered participants are shown. Using the filter next to the search bar you can also decide to show participants with other statuses.
Step 2. Download the app
Download the Check-in App in from the app store.
Step 3. Login
Log in into the check-in app using your Azavista login details.
Step 4. Settings
Click on settings on the right top.
In the three custom columns, you can decide which information about the participant you would like to view when you check people in. The first and last name are always included already so you could choose for example custom columns: Title, registration status, participant type
Step 5. Check-in
Use an Ipad or a phone (less recommended) to check people in.
Newest versions of iPad (iPad Pro, iPad Mini 4, iPad Air 2)
Newest versions of iPhone (iPhone 6s/7 or Plus)
I. Scan the barcode (optional) of registered participants
Click on the right top on 'scan'. Click on: 'click to scan' and start scanning the barcodes. Check the scanning tutorial.
Scan the barcode your participants received in their registration confirmation. The scanner can scan from a printed ticket but also from mobile devices as long as the screen is very bright. The scanner is connected to the Ipad via Bluetooth. The barcode is scanned, the participant is recognized and checked in.
Note: This scanner does not automatically come with the check-in app.
II. Manually check-in registered participants
Search for a participant by manually filling in their name on the search bar (three letters is already enough), and check them in. The participants with a blue circle are checked in.
III. Check-in a new participant (Walk-in)
If a participant did not register yet for your event, but shows up and would still like to join, you can register them via the check-in app as well. Click on 'add participant' in the left top and fill in the details.
Note: After registering, you still have to manually check-in this participant.
Step 6. Print badge (optional)
If you also want to print badges on site, the moment that a participant checks in (manually or automatically) a badge is printed with the name of the participant and any other details you decided on.
Click on 'summary'. Here you can see how many participants have arrived. Their status will also change from registered to arrived, in the platform.
At the right of the search bar, there is also a filter.
In this filter you can choose to show only 'registered participants', 'other participants' or 'all participants'. Furthermore, you can filter participants based on the custom fields you chose.
For example: you only want to show the participants that have the registration status: 'arrived to event'.