Once in your Azavista account, click on 'Event Dashboard'. From there click on 'Create Event'. Then select 'Complete Event'. (You can also use the shortcuts if you are only looking for one type of supplier).
1. Type in your event name (e.g. International Sales Conference)
2. Then, you have to insert your event's details. (Most of these fields are not mandatory and are only for internal use).
- Event name
- Number of participants
- Start date & end date
- Group type
3. Click 'Create event'
By doing this, you will be directed in following window.
- Click 'Arrangements'
- Click 'Add sleeping room'
- Select the 'check in' and the 'check out' date
- Add the number of required rooms
- Click 'Add to the program'
- Tick 'Sleeping Room' and hit the magnifying glass to search for hotels.
- You will be taken to a page where you can search for hotels in your desired location, according to specific parameters like hotel class, distance from city center and hotel's name.
- Select your desired location (e.g. Amsterdam)
- Set the maximum distance from the city centre and hit the green button 'Search'
- When your results have appeared you can select as many hotels as you wish (from the tick box on the right hand side), to send the eRFP to the suppliers.
- Select your preferred hotels and then click 'Proceed to request'. All the selected suppliers will be listed on the left hand box.
- You will be taken to the next page, where you can review your eRFP. From this page you can also include a message to your supplier.
- From here don't forget to also define your deadline date! This is a very important setting, as Azavista monitors the incoming proposals, follows up with suppliers and guarantees you get your offers according to the designated deadline.
- To finalize your request, click the green button 'Send RFP' to suppliers.
FIND MORE DETAILS
If you want additional information on how to send eRFPs through Azavista, you can watch this demo video:
The simple RFP form ensures planners can fill out the form, input desired criteria and send RFPs to multiple suppliers that fulfil the search requirements.
Azavista gives you access to over 50,000 hotels, restaurants and coach suppliers worldwide. You can also work with the suppliers of your choice. If you do not find your preferred suppliers in our database, please contact us and we will add them for you within one business day.