Note: Make sure you are logged in and in the correct event
You can create and manage email templates for your invitation/confirmation emails in Azavista.
Go to email templates.
In this page, the default email templates are listed. You can either edit an existing template or create a new one via the "New Email Template" button at the bottom of the list.
When editing or creating an email template, you can manage its content and attributes.
NOTE: If you want a button in any other email template that you are creating, you can copy (Ctrl+C) an existing button and paste it (Ctrl+V) in the position you desire. Remember to double check the link in it!
Step 4. (number 1)
a. Registration invitation: when you want to send out the invitation to your event.
b. Registration confirmation: automatic email sent out to people who successfully registered for your event.
c. Event waiting list confirmation: automatic email sent out to people who registered themselves while your event is full.
d. Activity waiting list confirmation: automatic email sent out to those who registered themselves for an activity while your activity is full.
e. Travel proposal: template that you (or your travel team) will use to send out flight proposals to the registered people. Recipients of this email will see a link which directs them to the registration form, where they can see different flight itineraries to choose from.
f. Payment confirmation: automatic email sent out to those who have successfully completed the payment for participating in your event.
g. Final participant info: commonly sent out a few days prior to the start of the event. Informing participant on location, direction, barcode, or any additional information similar to Generic.
h. Generic (travel): similiar to generic, but mainly for travel information.
i. Generic: general email sent out to notify participants about additional information related to the event.
j. Registration update confirmation: automatic email sent out when people update their registration details.
k. Roommate selected: automatic email sent to the participant who got selected as a roommate
l. Roommate removed: automatic email sent out to the rejected roommate
Step 5. (number 2)
You can choose to assign different layouts to your template via the drop down.
The layouts, however, should be created prior to the selection. In case you have no layout created yet, it is possible to leave the drop down as "No Layout" for now. You can always return to this template and change the layout, via "Edit".
Step 6. (number 3)
You can name your email templates, which will be the default email subject of this template. It is still possible to change the subject of your email during the sending of your emails.
Step 7. (number 4)
The red flag are merge tags you can add to your email template. Those are personalized to your participants.