You have booked your hotel and now you want to add meeting rooms for your event. This means that you are basically adding a new segment to an existing one. To do this you have to be in the suppliers module and to get there you just have to click the grey toolbar and choose Suppliers.
You will notice here the services that you've booked, in this case sleeping rooms.
To add meeting rooms to your event, you just have to click on 'Add meeting room'.
Then you have to fill in a form where you have to put:
- the start date of your conference, meeting, symposium
- the end date
- the period
- the capacity that you need
Now, hit the green button 'Add to the program'.
The next step is to select your new segment, in this case Meeting rooms and to click on the magnifying glass 'Search for hotels'.
You can select meeting rooms in the hotel that you booked or in a different one, depending on your needs.
To finalize your request hit PROCEED. After that you will send you RFP to the selected suppliers and the hotels will respond with quotes.
When receiving the quotes, you can click on the "View" link in order to get details on the offered quote.
You can then proceed to negotiate, book or release the option. For more information on how to book, read how to sign contracts through Azavista.